Recruitment Process and Importance


Recruitment refers to the process of finding and hiring qualified candidates for open job positions within an organization. This process typically includes a variety of activities such as job posting, advertising, screening resumes, conducting interviews, and making hiring decisions. 

It is also a process of searching for prospective employees and stimulating and encouraging them to apply for jobs in the organization. Recruitment is about choosing the right person in the right position at the right time.

Recruitment can be done internally by a company’s human resources department or externally by a recruitment agency. The goal of recruitment is to identify and attract a pool of qualified candidates from which the best candidate can be selected for the open position.

Recruitment Process

The recruitment process typically involves several steps, which can include the following steps.

Job Analysis

The first step in the recruitment process is to determine the specific job requirements and qualifications needed for the open position. This includes analyzing the job duties, responsibilities, and skills required to perform the job effectively.

Job analysis is important to understand the tasks related to the job and how to perform them. Some of the activities during analysis of job are:

  • Recording and Collection of Job Information
  • Creating job description
  • Determining the skills, knowledge required for the job.

Job Description and Job Specification are two important factors in job analysis.

Job Description

It includes all the information regarding the job roles, responsibilities and the position of the job. It informs employees and employers about the job and its conditions. This includes job title, position, job location, summary of job, job duties, process of supervision, working conditions, facilities and health hazards.

Job Specification

Job specification focuses on the requirement of the candidates for the specified job. This describes the physical requirement, mental specification, emotional standings, behavioral specification etc. of the candidate. A job specification document provides information regarding the qualification, experience, skill requirement of the candidates. This also includes the training and development required of the candidate along with work responsibilities. 

Job Posting and Advertising

After understanding the requirements in the organization and preparing job description and specification, recruitment involves advertising the vacant position. Advertising can be done in any public medium like online portal, newspaper, social media handle, websites for external recruitment or among the existing employees for internal or referral recruitment.

Screening of Applications

After advertising the vacant position and asking for application, the next step in recruitment is screening. Not all the candidates who have applied for the  post have the minimum qualification for the job. In some cases, applications do not have the required skills and documents. Screening narrows down the recruitment list by removing the unqualified and unnecessary applications. 

Resume check and preliminary various tests are two major screening techniques. Many recruitment agencies have taken this job from the organization.

Interviewing Candidates

There can be multiple rounds in screenings depending upon the nature of vacancy and business. After the screening and selecting the best of the best candidates, organizations go for an interview of the selected candidate.

This can be done in person, over the phone, or via video conferencing. The interview process is used to evaluate a candidate’s qualifications, skills, and experience, and determine if they are a good fit for the organization and the open position. Interview basically reveals the behavioral compatibility of the candidate with the job and position.

References and Background checks

Generally, reference check and background check are a part of screening. Some of the organizations consider this after the interview. Reference and background check after interview are intense i.e. companies consider every factor before hiring. This is highly anticipated because today’s work culture has become competitive and sensitive. There are multiple regulatory considerations before hiring. Any unfair recruitment could cost the company a legal battle. Hence, this is another important process in recruitment.

Making a Hiring Decision

After the interview and necessary check, the related department hires the most suitable candidate for the open position. Hiring involves providing the appointment letter. Hiring agency and human resource department reviews all the information of all the interviewees and appoint the selected candidate with the offer.

Onboarding the Candidate

Once a candidate has been selected and has accepted the job offer, the organization will begin the onboarding process. Onboarding process includes welcoming, orientation, paperwork, workshop, training and handing over the job responsibilities.

Importance of Recruitment

Recruitment is an important aspect of an organization’s operations as it plays a critical role in the success of the company by ensuring that the right people are in the right roles. Here are a few reasons why recruitment is important in an organization:


Recruitment is essential for organizations to fill open positions and maintain an appropriate level of staffing. Without adequate staffing, an organization may not be able to meet its goals and objectives.

Business Growth

Recruitment is also important for business growth as it allows organizations to bring in new talent with fresh ideas and perspectives that can help drive innovation and expansion. Talent management and succession planning are part of recruitment.


A well-executed recruitment process can help organizations to attract and retain top talent. By hiring the right people and providing them with a positive work environment, organizations can reduce turnover and improve employee engagement.

Brand Building

Recruitment is also a brand-building exercise. It helps organizations to create a positive image and reputation in the minds of potential candidates, which can make it easier to attract top talent in the future.

Legal Compliance

Recruitment process also helps organizations to comply with legal requirements such as equal opportunity and anti-discrimination laws. There are various regulatory requirements from the industry associations, government bodies, labor departments, recruitment is necessary for due diligence. 


A well-planned and executed recruitment process can be cost-effective in the long run. By hiring the right person the first time, organizations can reduce the costs associated with turnover and rehiring. 

In summary, recruitment is an essential function of an organization as it plays a vital role in the long-term success and growth of the company. It is the key to ensure that the organization has the right people in the right roles to meet its goals and objectives.


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